Elected Officer Duties
County Parties
Composition. The county executive committee shall have as officers a chair, three (3) vice chairs, and a secretary. The first vice chair must be of a different gender identity from the chair. Among the chair and three (3) vice chair offices, one (1) of these must be filled by a person of a racial or ethnic minority which constitutes at least twenty percent (20%) of the registered Democrats in that county and one of these offices must be filled by a person thirty-six (36) years of age or younger. Officers of a county executive committee shall be active Democrats residing within the county. No two (2) county officers may be from the same immediate family residing in the same household. Gender, racial or ethnic, and age requirements need not be followed if filling a vacancy for an unexpired term but shall be adhered to when the office is filled for a full term.
Term of Office. The term of office of the officers of the county executive committee shall be for two (2) years and shall expire on the date set for the next succeeding county convention meeting held in the odd numbered year or when their successors shall be elected, whichever shall occur first. Newly elected officers shall take office immediately upon election.
County Executive Officer Duties–
Per the NC Democratic Party’s Plan of Organization (POH)
Chair
The duties of the county chair shall include:
1. Preside at county executive committee meetings and county conventions;
2. Draft, in consultation with the county executive committee, a strategic plan outlining reasonable political goals for the county;
3. Execute the strategic plan approved by the county executive committee;
4. In consultation with the elected officers; Appoint a Treasurer.
5. Appoint an acting precinct chair for up to thirty (30) days – for any precinct that remains unorganized after the second scheduled precinct meeting – for the purpose of organizing the precinct in accordance with this Plan of Organization. If the precinct is a significantly ethnic precinct, the County Chair shall appoint the acting precinct chair upon the recommendation of the county caucuses representing those ethnic groups or the state caucuses representing those ethnic groups if there is no duly organized county level caucus;
6. Appoint an acting precinct chair for any newly created precinct for the purpose of that precinct in 23 accordance with this Plan of Organization. If the precinct is a significantly ethnic precinct, the County Chair shall appoint the acting precinct chair upon the recommendation of the county caucuses representing those ethnic groups or the state caucuses representing those ethnic groups if there is no duly organized county level caucus(es);
7. Designate the date and time, consistent with the parameters set by the state chair, at which precinct meetings will be held;
8. Designate the exact time and place, consistent with the date set by the state chair, at which the county convention is to be held, providing said designation to be given to the precinct chairs at least thirty (30) days prior to said county convention;
9. Appoint committees as may be required to assist in the execution of these duties;
10. Encourage and facilitate establishment and continuity of county chapters of state affiliated organizations;
11. Attend meetings of the district and state executive committees;
12. Serve as the spokesperson for the county executive committee;
13. Serve as the liaison between the county executive committee and the district executive committee, the state party officers, and the state executive committee;
14. Represent the county executive committee at party and non-party meetings and functions;
15. Appoint a county party attorney, to serve at the Chair’s pleasure;
16. Carry out other duties as may be assigned by this Plan of Organization or by the county or state executive committees;
17. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
First Vice Chair
The duties of the county first vice chair shall be such as may be assigned by the county chair and shall include the following:
1. Preside at county executive committee meetings and county conventions in the absence of the chair;
2. Plan and organize county executive committee meetings and county conventions;
3. Notify precinct chairs as to the number of votes that each precinct is entitled to cast at the county executive committee and the county convention;
4. Serve as the coordinator for all precinct and party organizing efforts within the county, in consultation with the other officers and consistent with the strategic plan approved by the county executive committee. In significantly ethnic precincts, consult with and seek the recommendation of acting precinct chairs from the county caucuses representing those ethnic groups or the state caucuses representing those ethnic groups if there is no duly organized county level caucus(es);
5. Attend meetings of the district executive committee;
6. Carry out other duties as may be assigned by the county executive committee;
7. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
Second Vice Chair
The duties of the county second vice chair shall be such as may be assigned by the county chair and shall include the following:
1. Plan and organize training sessions for county executive committee members and other interested active Democrats; 2. Carry out other duties as may be assigned by the county executive committee;
3. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
Third Vice Chair
The duties of the county third vice chair shall be such as may be assigned by the county chair and shall include the following:
1. Serve as the publicity chair for the county executive committee utilizing local newspapers, newsletters, etc. to illuminate policy issues and announce political activities and/or accomplishments to voters in the county;
2. Carry out other duties as may be assigned by the county executive committee;
3. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
Secretary
The duties of the county secretary shall include:
1. Keep and maintain in good order all records of the county executive committee;
2. Issue all meeting notices in writing and consistent with the requirements of this Plan of Organization;
3. Carry out other duties as may be assigned by the county executive committee;
4. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
Treasurer
The duties of the county treasurer shall include:
1. Maintain the county executive committee treasury at an insured commercial bank;
2. Maintain all records required by law or by the county executive committee of contributions received and disbursements made;
3. Prepare and file any reports as may be required by law or by the county executive committee;
4. Coordinate the county executive committee’s efforts to reach its sustaining fund goal for the state party;
5. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
Per the HCDP County goals requiring actions of
County Chair
1. Set 2-year strategic goals for County Executive Committee review, change, adoption and/or dismissal
2. Select a team to find qualified Democratic candidates
3. Raise monies for goals outlined in #1
County First Vice - Chair
1. Work with Precincts to organize them, develop leadership and help with precinct level goals
2. Help precincts with raising monies for their Sustaining Fund goals
3. Work with 2nd & 3rd chair on messaging to precincts
County Second Vice - Chair
1. Identify and develop training strategies to meet strategic goals
2. Develop volunteer training, procedures and schedules for all elections
3. Work with 1st &3rd chair on messaging to party
County Third Vice - Chair
1. Responsible for marketing messaging from party via print, social media and website
2. Writing and posting of online efforts
3. Work with 2nd & 3rd chair on messaging to party
Secretary
1. Attend CEC meetings and write minutes
2. Add activist codes of members attending meetings, volunteer efforts and donors to VoteBuilder
3. Add pollworker names and contacts to roster in odd years
Treasurer
1. Keep us legal by filing all necessary NCSBE reports on time
2. Doing timely accounting practices on with our monies
3. Provide monthly accounting balances to CEC members
Precincts
All County Precinct Meeting
Composition. In each precinct, there shall be a precinct committee consisting of at least five registered Democrats who reside in the precinct and who are elected at an organizational meeting of the precinct. The purpose of the precinct committee is to elect officers and delegates who represent the precinct at county party meetings and coordinate the grassroots work of the precinct, including political education, get-out-the vote, and campaign activities. The composition of the precinct should resemble the make-up of the registered Democrats in the precinct as to gender, age, race, ethnic background and, where practical, geography. Participation and the opportunity to be elected to office or representation is open to any registered Democrat who resides in the precinct. All Democratic county and city elected officials and Democratic members of the North Carolina General Assembly, residing in the precinct and in attendance, shall be ex-officio, voting members of the precinct committee.
Precinct Officers. The precinct committee shall have as officers a chair, a vice chair, a secretary/treasurer, no less than two (2) committee members and any others as the body might desire. The vice chair should where possible be of a different gender identity from the chair and should, where possible, be of a race other than that of the chair. No officers of the precinct committee shall be from the same immediate family residing in the same household. Officers shall acknowledge and agree to comply with the letter and spirit of the most recently adopted North Carolina Democratic Party Code of Conduct.
Term of Office. The terms of office for precinct officers and precinct committee members elected at an annual meeting in an odd numbered year shall be for two (2) years. If elected at another time, the term of the office shall begin upon election. Terms shall end on the date on which the next annual precinct meeting is held in an odd-numbered year or when their successors are elected, whichever occurs first. Should a vacancy occur prior to the end of a term, the officer or committee member elected shall serve the unexpired portion of term.
Precinct Officer Duties -
Per the NC Democratic Party’s Plan of Organization (POH)
Chair
The duties of the precinct chair shall include:
1. Preside at precinct meetings;
2. Certify annual precinct meetings, organizational meetings, and meetings to fill vacancies and precinct reports to the county chair within five (5) days of the meeting pursuant to section 1.05 "Order of Business";
3. Establish reasonable political goals for the precinct;
4. Organize and execute a voter organizing plan;
5. Attend meetings of the county executive committee;
6. Recommend to the county chair names of persons to serve as precinct elections officials and on the County Board of Elections;
7. Keep precinct officers and members informed of all Democratic Party events and activities;
8. Carry out other duties as may be assigned by the precinct or county executive committees;
9. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
10. Read the NCDP Plan of Organization
Vice Chair
The duties of the precinct vice chair shall include:
1. Preside at precinct meeting in the absence of the chair;
2. Serve as the publicity chair for the precinct utilizing local newspapers, door-to-door leaflets, etc. to announce political activities and/or accomplishments to voters in the precinct;
3. Attend meetings of the County Executive Committee;
4. Carry out other duties as may be assigned by the county executive committee;
5. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
6. Read the NCDP Plan of Organization.
Secretary/Treasurer
The duties of the precinct secretary/treasurer shall include:
1. Keep all records, including minutes of the precinct committee;
2. Issue all meeting notices within the timeframe outlined in this Plan of Organization;
3. Certify to the county chair precinct reports within five (5) days as prescribed in Section 5."Order of Business";
4. Provide assistance to the county party treasurer in fundraising efforts;
5. Prepare and present reports as may be requested by the county executive committee;
6. Transmit all records pertaining to the office to successor within ten (10) days of vacating office.
7. Read the NCDP Plan of Organization.
Per HCDP County goals requiring actions of
Precinct Chair
1) Call meetings 4x year (Oct, Jan, April & Jul) either in person somewhere or on Zoom (we have an account). Agendas are provided.
2) Asking for donations for NC Dem Party (called sustaining funds) at the Jan or February meeting and raise funds for the county party every meeting. Funds & receipts to go to county treasurer within 10 days of collection.
3) Attend monthly HCDP Operational meetings on the 1st Wed of each month, 6:30-8:00 at the Commons, 309 W Cornelius Harnett Blvd.
4) Have the precinct send out "Welcome to Harnett County postcards" to newly registered Dems and Unaffiliateds in the precinct area for the following general or precinct meetings. We supply the postcards & list, precinct to supply handwriting the addresses and stamps. Usually around 100 names per precinct per quarter. We can supply stamps if we have the $$.
5) Check HCDP roster on a monthly basis and send out welcome to our precinct emails to those new voters marked in blue type. Change blue type to black once done.
7) Provide volunteers on primary/general elections at your precinct and for Get out the vote (GOTV) efforts.
8) Touch base with your active members at least 2x year with a phone call. Have Dollar store sympathy/get well cards handy to send when you hear of deaths/illness or lucky us, births!
Precinct Vice Chair
1) Assist chair in calling meetings 4x year (Oct, Jan, April & Jul) either in person somewhere or on Zoom (we have an account) and potentially leading a meeting. Agendas are provided.
2) Collecting and documenting the money raised for NC Dem Party (called sustaining funds) at the Jan/Feb meeting and collect/document monies for the county party at every meeting – giving funds and receipts to precinct chair.
3) Attend monthly HCDP Operational meetings on the 1st Wed of each month, 6:30-7:30 at the Commons, 309 W Cornelius Harnett Blvd.
4) Assist chair in his/her duties where needed
Secretary
1) Take minutes of the meeting and provide to Chair for review and approval by precinct at the very next meeting. Responsible for archiving the precinct’s notes.
2) Helping with precinct’s chair and vice chair as requested.
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